Enterprise Rights Management ERM
One of the most recent advances in computer security is DRM or Digital rights management. DRM technology allows content owners to control the usage of the digital content such as music and videos. For instance a DRM protected mp3 song, purchased by a user from ITunes, could only be played by the same user for certain period of time and could not be transferred to a third party. The same concepts, used in the Enterprise environment, constitute ERM (Enterprise Rights Management).
ERM allows companies to control the way that unstructured data is accessed both within and outside the boundaries of the organisation.
As opposed to more standard systems, such as firewalls that control the access to the devices on which the data is stored, ERM protects the data itself. The data is always kept encrypted whether it is stored on the company servers, travelling on the Internet or on mobile networks or stored on the servers of other parties beyond the boundaries of the organisation. On top of providing additional level of defence against external threats, ERM systems provide solutions for unintentional information losses caused by, for example, a employee who mistakenly sent sensitive information to a wrong email distribution list.
ERM offers much more than simple encryption of sensitive documents. It does not only restrict the access to information to the authorised users, but it also allows for the organisation to control the way employees access the data. The policy enforced under the ERM implementation may grant a certain user a read-only access, without permissions to edit, copy or print the document. Moreover, read access can be revoked after a certain period of time. Such functionality makes ERM systems essential while working with external collaborators.
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